Document Management: Technology Innovation in the Construction Industry Fails Without It

Recently, the McKinsey Institute published a fascinating report called Seizing opportunity in today’s construction technology ecosystem. The report highlighted the huge wave of innovation and digitization underway in the construction industry:

“After decades of under-digitization, the engineering and construction (E&C) sector is making bold moves in a new era.”

The McKinsey report focuses on the ecosystem of technology providers addressing both traditional and emerging demands for automation. On the traditional side, this means a focus on core back-office processes — things like human resources, finance and contracts. It means a rising premium for digital collaboration, especially in project planning, a core capability in the construction space. Further, it means tools for on-site compliance monitoring, quality control, and remote access.

McKinsey notes that the overdue wave of digitization also raises the following kinds of new technology demands for construction companies.

It can be argued that for a document management solution to actually play this pivotal of a role, it needs to pass the following seven tests:

  1. Is it easy to use? Is it easy to deploy? Does it easily scale?
  2. Does it do all of the above with a minimum drain on IT resources? (Key for a typical mid-sized construction company.)
  3. Does it “play nice” with other solutions? (i.e., Is it easy to integrate?)
  4. Can it deal with documents based on what they are rather than where they are stored?
  5. Is it metadata friendly? (Key to actually finding document later.)
  6. Does it make automated retention and disposition and compliance possible?
  7. Is it device agnostic? Is it remote or field worker friendly?

Many legacy approaches to document management fail to meet these tests. As construction companies embark on the long-overdue path of digitalization, a modern document management solution is critical as the centrepiece to your innovation strategy.

About M-Files

M-Files provides a next-generation intelligent information management platform that improves business performance by helping people find and use information more effectively. Unlike traditional enterprise content management (ECM) systems or content services platforms, M-Files unifies systems, data and content across the organization without disturbing existing systems and processes or requiring data migration. Using artificial intelligence (AI) technologies in its unique Intelligent Metadata Layer, M-Files breaks down silos by delivering an in-context experience for accessing and leveraging information that resides in any system and repository, including network folders, SharePoint, file sharing services, ECM systems, CRM, ERP and other business systems and repositories. Thousands of organizations in more than 100 countries use M-Files for managing their business information and processes.

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Peter Ellyard

Having spent over 20 years immersed in the document management software industry I have found that by offering a simple to use, highly effective electronic document management solution (knowledge management software) we increase productivity dramatically. Typically by an hour per person, per day! This is not rocket science, just a simple way to streamline your day to day information needs.