Collaboration Solutions

Share content easily and securely

Collaborate with customers and internal teams easily and securely

M-Files harnesses the power of metadata to categorise and classify documents based on what they are, not where they are stored. With M-Files, problems with folder-based filing systems are a thing of the past.


Unlock new levels of knowledge work efficiency. Connect M-Files to existing content sources such as network folders, SharePoint, OneDrive and Dropbox to access content from a single interface.

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Work together.
With M-Files

M-Files offers robust collaboration features that enhance productivity and streamline document sharing both internally and

externally.



Efficient Internal Collaboration


No More Email Attachments: With M-Files, there’s no need to email attachments back and forth. Employees can simply share a link

that grants everyone access to the same file whenever they need it.


Single Document Version: M-Files maintains a single copy of each document, eliminating version headaches. Users can share a link

to the one true version with colleagues.


Fast Document Retrieval: Finding documents is quick and easy. Users can enter relevant information in the M-Files search bar, and

the content is accessible within a couple of clicks.


Enterprise-Level Security: M-Files ensures control over file access, guaranteeing document safety and privacy.


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External Collaboration with Clients and Customers:


Client Portal Software: M-Files offers Hubshare, a secure client portal for external stakeholders. This portal allows clients and customers to seamlessly engage with your content and brand.


Unified Experience: Whether it’s sharing files, managing signatures, or securing sensitive data, M-Files provides a unified experience for clients.


Customisable Workspaces: M-Files Hubshare allows you to create digital workspaces or virtual boardrooms uniquely branded for each client. These spaces centralise data sources and advance multiple projects.

M-Files simplifies collaboration by eliminating data silos, ensuring security, and providing seamless access to documents for both internal teams and external stakeholders.

INTEGRATIONS

Collaboration made simple

Need to work on a document together? With M-Files you can:

Collaborate on documents with your colleagues or external parties in real time, without creating multiple versions or losing track of changes.

Easily track version history of a document and if needed, roll back to an earlier version.

Control who can see and edit a document.

Use an Office 365 account and editing permissions to edit documents in the co-authoring mode.

Check out a document for co-authoring and invite others to join.

Save and close your changes in the editor, and check in the document to stop co-authoring.

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Enhance your client experience with
M-Files Hubshare

 M-Files Hubshare is a powerful collaboration solution that enhances the digital client experience. Hubshare allows you to create branded, customised hubs for your clients. Hubs serve as digital workspaces where you can share up-to-date information and collaborate effectively. Hubshare lets you share documents stored within M-Files with your clients. Receive documents securely from external stakeholders and file them straight into M-Files.



Hubshare works across all devices, allowing remote collaboration. Choose between cloud or on-premises implementations based on your preferences and data compliance needs. With Hubshare, you can create a collaborative environment that keeps clients informed, organised, and engaged.



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+50%

Improvement in knowledge worker productivity

+70%

Reduction in document processing time with M-Files workflows

+20%

Time savings for auditors using M-Files document retrieval

Our clients

Our M-Files solutions are trusted by our clients

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ENHANCED PRODUCTIVITY

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FAQ'S

Frequently Asked Questions

  • What are the benefits of integrating M-Files with my existing document repository, such as SharePoint or a local network drive?

    Connecting M-Files to other popular document repositories or a local network drive may enhances document management, streamline access to business data, and leverage the strengths of multiple platforms for efficient collaboration and information management. 


    For example, integrating M-Files with SharePoint Online provides a unified view that combines documents and business data. This means you can access everything you need in one place without the need for data migration.

  • Can M-Files connect to my existing network drive?

    M-Files can indeed connect to your existing network drive, allowing seamless integration between the two. Once a connection is configured, you have the choice of migrating documents into M-Files itself, or continue to retrieve and edit files from the network drive via the M-Files interface.

  • Does M-File support co-authoring?

    M-Files features a check-out/check-in function to protect document version history tracking, however M-Files can be

    configured to enable concurrent document editing across multiple users.

  • Would all of my customers login to the same Hubshare site?

    No. A separate Hubshare site, or 'hub', is created for each external entity you wish to collaborate with, such as customers, suppliers, or sub-contractors. 


    This approach ensures that only content relating to a particular collaborator is displayed in their hub. You can also customise each collaborator's hub if required, such as adding functionality for external parties to upload certain document types, or even have a different colour scheme for a particular collaborator.