Document Management for Manufacturing & Construction
Improve audit-readiness, compliance, and operational efficiency with M-Files
Smarter document management for the manufacturing and construction sectors
If your business relies on shared drives, emails, or disconnected systems, you’re not alone. Many Australian manufacturers and construction firms face challenges including:
- Multiple versions of drawings and specifications
- Time wasted searching for the right document
- Errors caused by outdated information on site or on the shop floor
- Compliance risks with ISO standards, WHS, and contractual obligations
- Poor information visibility across projects, suppliers, and teams
- The threat of failed audits stemming from poor information management practices
These issues don’t just slow your team down—they increase risk and cost. We help manufacturing and construction businesses solve these challenges for good.
Increased efficiency and productivity
M-Files saves your team time and saves your business money, letting you focus on what really matters.
- Faster information retrieval:
By organising information utilising
metadata rather than folders, M-Files allows your team to quickly locate the latest version of critical documents like CAD drawings, specifications, and work instructions, minimising downtime and boosting productivity.
- Automated workflows: Automating business processes like engineering change orders and production approvals using M-Files workflows streamlines operations, reduces manual processing errors, and ensures compliance with internal business rules.
- A single source of truth: M-Files eliminates information silos and ensures everyone has access to the latest, most accurate data, fostering better collaboration and decision-making.
- Anywhere, any time: Access content in the field or on the shop floor using any iOS or Android mobile device. Easily approve workflow assignments on the fly, helping to avoid approval bottlenecks.
- Natively integrated with Microsoft 365: Create documents from within M-Files using your familiar M365 desktop apps. Save emails from Outlook to M-Files with metadata such as client and project, enabling unprecedented visibility over project correspondence.
Enhanced quality management and compliance
M-Files is built specifically with compliance and quality management in mind, allowing you to reduce risk and approach audits with confidence.
- The gold standard for SOP and controlled document management: M-Files ensures that your team only ever sees the latest approved version of SOPs and other controlled documents. Automated workflows speed up document review and approval, with superseded versions automatically superseded. M-Files sets the standard for document control, saving admins hours for each document revision.
- Rigorous document training records: "I didn't see that SOP". Guard against litigation exposure with automated training assignments linked to new and updated SOPs, policies and other important quality documents. Easily track completed, pending, and overdue document training assignments with M-Files.
- Audits made easy: M-Files maintains tamper-proof audit trails of who worked on a document and when. M-Files' metadata structure makes it easy to locate and export documents when requested by auditors, saving on time and cost.
- Streamline WHS incident reporting and investigation: Incident on the workshop floor? Open the M-Files mobile app, raise an incident report, attach images, and submit for internal investigation. M-Files allows easy tracking of incident investigations via dashboards and linking to subsequent corrective and preventative actions (CAPA) all within a single platform.
Easier collaboration with contractors and suppliers
Ever shared a drawing with a supplier, only to receive a non-conforming product because the drawing was the wrong version? We can help solve that.
M-Files Hubshare is a dedicated platform designed for streamlined content sharing and collaboration. Hubshare is ideal for manufacturing and construction businesses, especially when sharing documents with contractors and suppliers:
- Reduce dependence on email:
Hubshare allows for easy, secure sharing of documents stored within M-Files. Whenever a recipient opens a document within Hubshare, it is
always the latest version.
- Enhanced security:
Hubshare allows you to control access to sensitive information, ensuring only authorised recipients can view or edit documents.
- Seamlessly share and receive documents: Contractors can receive documents like work instructions. Suppliers can upload executed agreements directly into your organisation's M-Files. All without email attachments.
- Personalised client experience: Create branded, customised hubs (web portals) for each external collaborator, enabling a professional and tailored experience. Hubs can be tailored to specific project needs, offering access to relevant documents, communication channels, and task lists.
With M-Files Hubshare, manufacturing and construction businesses are empowered to streamline workflows, improve information security, and cultivate stronger relationships with suppliers and contractors, ultimately contributing to reduced risk and enhanced operational efficiency.
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