Wave Goodbye to Email Chaos: M-Files Hubshare Streamlines Content Collaboration

In today's interconnected business world, secure and efficient content sharing with external stakeholders is crucial for success. Traditional methods such as email are inefficient and lack version control, hindering productivity. The good news is that there is a better way.

Relying on email for content sharing often leads to inefficiency and a lack of control, hindering collaboration. These are some common problems:

• Version Control Issues: When sharing documents back and forth via email, it becomes challenging to keep track of the latest version. This can lead to confusion, errors, and wasted time as collaborators may be working on different iterations of the same document.
• Scattered Information: Important information gets buried within long email chains, making it difficult to locate the necessary files or details. This lack of organisation hinders efficient collaboration and decision-making.
• Limited Security: Email lacks granular permission controls, making it difficult to restrict access to sensitive information. This poses security risks, particularly when sharing confidential documents with external parties.
• Cumbersome Collaboration: Collaborating on documents via email involves sending files back and forth, leading to delays and version control issues. Real-time collaboration is not possible, hindering efficient workflows.
• Poor User Experience: Navigating through email threads to find the relevant information is a time-consuming and frustrating process, leading to a poor user experience.

There is a better way! The limitations of email underscore the need for a dedicated platform like M-Files Hubshare, which addresses the challenges above by providing a centralised, secure, and user-friendly environment for streamlined content sharing and collaboration.

M-Files Hubshare offers a cost-effective solution, streamlining content sharing from your M-Files vault and transforming how you collaborate. Here are five ways Hubshare revolutionises content sharing:

Hubshare provides a centralised platform where all project-related information, including documents, communication, and tasks, are accessible. This eliminates the need to search through countless emails and ensures everyone has access to the latest information

With granular permission settings, Hubshare allows you to control access to sensitive information, ensuring only authorised individuals can view or edit documents. This level of control is essential for maintaining compliance and protecting confidential data.

Hubshare facilitates real-time collaboration, allowing multiple stakeholders to work on documents simultaneously. This eliminates delays associated with back-and-forth email exchanges and fosters a more efficient workflow.

Hubshare integrates seamlessly with M-Files, enabling direct content sharing from your vault without manual uploads or downloads. This integration guarantees that shared content remains current and prevents data duplication

Hubshare lets you create branded, customised hubs (web portals) for each client, providing a professional and tailored experience. You can tailor these hubs to specific project needs, offering access to relevant documents, communication channels, and task lists.

In the example below, M-Files Hubshare has been tailored with Innovative Content Management's branding and style. Current project documents have been made available from our M-Files vault for reviewing and editing by the client, and archived project documents are available for viewing on a read-only basis. A short video clip can be streamed, showing end users how to use the tools available on that Hubshare page.

By embracing M-Files Hubshare, your organisation can overcome the limitations of traditional content-sharing methods. Hubshare empowers you to streamline workflows, improve security, and cultivate stronger relationships with clients and partners, ultimately contributing to enhanced productivity and success. Talk to Innovative Content Management today about how M-Files and Hubshare can revolutionise the way your organisation collaborates.