How M-Files can turbocharge your organisation’s SharePoint

Matthew Lamont • January 29, 2025

Introduction

Many organisations rely on Microsoft SharePoint for document management and collaboration. However, SharePoint alone may not provide the level of automation, intelligence, and integration needed to truly optimise document-centric processes. This is where M-Files comes in.


The Best of Both Worlds!

M-Files is a powerful information management platform that integrates seamlessly with SharePoint, enhancing its capabilities and delivering a more robust and efficient document management solution.

 

Here’s how M-Files can turbocharge your organisation’s SharePoint:


Intelligent Information Management

M-Files goes beyond the traditional folder-based approach of SharePoint. It leverages metadata and AI to automatically classify and organise documents based on their content and context. This makes it easier for users to find the information they need, regardless of where it's stored.

Streamlined Workflows

While SharePoint has some document workflow capabilities, M-Files’ workflow engine is the most powerful and flexible on the market. M-Files automates document-centric workflows across creation, collaboration, and approval processes. This eliminates manual tasks, reduces errors, and accelerates business processes. For example, you can automate invoice processing, contract management, or onboarding processes, freeing up your team to focus on more strategic work

Enhanced Collaboration and Security

M-Files enables document access controls to be applied at a much more granular level than SharePoint. For example, using M-Files metadata job application documents can easily be shared on a read-only basis with internal selection panel members, and the documents inaccessible to all others. M-Files facilitates secure internal and external collaboration while maintaining strict control over document access. You can easily share documents with colleagues, partners, or clients while ensuring that sensitive information is protected.

Maintain a Comprehensive Audit Trail

M-Files provides a complete audit trail of all document activities, ensuring compliance with regulatory requirements and internal policies. This gives you full visibility into who accessed, modified, or shared each document, enhancing transparency and accountability. In contrast to SharePoint, your team can view side-by-side comparisons of different document versions in M-Files, without having to create multiple copies of the same document.

Seamless Integration

M-Files seamlessly integrates with your existing SharePoint environment, leveraging your existing investments and minimising disruption. Connecting M-Files to your organisation’s SharePoint enables users to locate documents held in SharePoint using a Google-style keyword search, drastically reducing time spent looking for documents.

Conclusion

By combining the strengths of M-Files and SharePoint, you can create a truly intelligent and efficient document management system. This will empower your organisation to: 

  • Eliminate information chaos and boost productivity.
  • Improve process efficiency and accuracy.
  • Reduce business risk and ensure compliance.
  • Foster seamless collaboration and knowledge sharing.


M-Files offers a free 30-day trial, allowing you to experience its benefits firsthand. Why not take it for a spin and see how it can turbocharge your organisation’s SharePoint? Talk to the Innovative Content Management team today.

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