Information security

For Australia’s burgeoning construction and manufacturing sectors, efficient management of information is no longer a luxury – it is a fundamental requirement for success. From complex project blueprints and safety regulations to intricate manufacturing specifications and quality control records, these industries generate vast quantities of critical documentation. Without a robust system to organise, secure, and access this information, construction and manufacturing businesses can face significant hurdles, impacting productivity, compliance, and ultimately, profitability. Australian construction and manufacturing businesses operate within strict regulatory frameworks. Construction projects in Australia are subject to a myriad of regulations, including building codes, environmental protection laws, and workplace health and safety acts. For instance, ensuring all permits, contracts, safety reports, and quality certifications meet the required standards is crucial to avoid legal penalties and project delays. Similarly, Australian manufacturers often adhere to industry-specific standards, quality control regulations like ISO 9001, and workplace safety legislation. Managing the documentation required to demonstrate compliance with these evolving regulations can be a significant undertaking. This post discusses five common document management challenges faced by Australian construction and manufacturing businesses. We also discuss how M-Files , a powerful intelligent information management platform, helps address these common challenges:

The sheer volume of email can be a significant drain on productivity. Hours are often consumed by drafting, sending, sorting, and searching through a barrage of messages. This constant engagement with email diverts attention from core responsibilities and more strategic work. Furthermore, utilising email for the exchange of sensitive information and critical documents introduces considerable security risks with unencrypted emails being susceptible to interception. Vital documents can become buried within lengthy email threads, making their retrieval a cumbersome and often frustrating task. This blog post will delve into how M-Files, a sophisticated information management platform , presents a more efficient and secure approach to managing many tasks traditionally handled through email. By capitalising on specific functionalities, organisations can lessen their reliance on email, recover valuable time, and bolster their data security.  Here are five M-Files features designed to help your team reduce email overload:

Email has become the ‘go-to’ tool for communication within organisations. Email often serves not only as a means of immediate correspondence but as a pseudo repository for critical business information, even a makeshift file storage system. While email is no doubt convenient, reliance on email for managing business information presents significant challenges that can impede productivity, jeopardise security, and negatively affect an organisation’s overall efficiency.  In this post we explore the challenges and risks of over-reliance on email for managing critical business information. We also discuss how M-Files offers a comprehensive solution for addressing challenges and risks associated with email.

Controlling access to sensitive information is paramount for organisations who rely on knowledge for value creation and competitive advantage. Data breaches are increasingly common, and regulatory requirements are becoming more stringent. A robust document management system (DMS) is crucial for protecting your organisation’s data and meeting regulatory obligations. A DMS provides a centralised repository where documents can be stored, organised, and accessed by authorised users. Choosing the right DMS is essential, and understanding how access permissions work within these systems is key. In this post we will introduce M-Files as a market-leading DMS platform and discuss how access permissions can be managed within M-Files. We will also compare and contrast approaches to access permissions between M-Files and the other well-known DMS platform, Microsoft SharePoint.