Microsoft 365 & M-Files

Proudly announcing a new era of document management

document management for microsoft 365

Microsoft has Officially Partnered with M-Files

M-Files is now the first enterprise content platform to natively store content within the Microsoft 365 environment.


If your organisation is already invested in Microsoft 365, this partnership delivers the best of both worlds:


  • All the benefits of M-Files' proven metadata document control and search capabilities.
  • Secure content storage within Microsoft 365 cloud infrastructure.
  • Powerful integration between M-Files and Microsoft 365 applications.
  • Seamless document co-authoring within Microsoft 365 applications such as Word and Excel.
  • Being AI-ready with Microsoft Copilot and M-Files Aino.

This groundbreaking partnership enables your organisation to benefit from M-Files' state-of-the-art document management platform without compromising Microsoft 365 capabilities previously only available in OneDrive and SharePoint.


Contact the team at Innovative Content Management today for a no-obligation discussion about how this partnership can benefit you and your team.

See M-Files in Action for Yourself
a truly native solution

"This isn’t just another integration - it’s a native solution ... that combines M-Files’ strengths in metadata-driven automation and AI with Microsoft’s powerful collaboration, security, and Copilot capabilities. For organisations invested in Microsoft, M-Files is now the clear choice for document management.” 

Jay Bhatt, CEO of M-Files

no more compromise

Unprecedented Benefits

M-Files now uses SharePoint Embedded to natively store your content directly within your Microsoft 365 environment, rather than a separate repository.


Here's what it means for you:


Trustworthy AI-generated results
M-Files works smoothly with Microsoft 365 to organise and label important business content. Microsoft Copilot can then tap into this organised content to produce better results and make it easier for teams to start using AI.


Work better together
Teams can work on the same document at the same time - no more waiting or version confusion. With M-Files and Microsoft 365 working together, co-authoring is smooth and simple.


Stronger security and compliance
All files stored in M-Files stay protected within Microsoft 365’s security systems. On top of that, organisations can apply their own rules and compliance settings using Microsoft Purview.


Get more value from your tech stack
Businesses can now use a top-tier document management system like M-Files without giving up Microsoft functionalities. This means no need for expensive custom solutions and the ability to benefit from future improvements from both M-Files and Microsoft.


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Microsoft x M-Files

Powering Smarter Document Management

The new partnership between Microsoft and M-Files marks a significant development in the document management space.


Industry analysts, including Deep Analysis, have highlighted the unique depth of this collaboration:


"M-Files is now using the same backend as SharePoint itself, thanks to SharePoint Embedded ... No other DMS vendor has this level of access. And as far as we know, Microsoft isn't planning to extend it."


You can read the Deep Analysis article here.


To the right, you'll find a brief interview with Ian Story, Principal Architect for SharePoint and OneDrive, where he discusses the value of combining M-Files’ metadata-driven approach with Microsoft’s strengths in collaboration, security, and generative AI.

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FAQ

Frequently Asked Questions

M-Files & Microsoft 365: Common Questions Answered



  • What is new for M-Files users with this native Microsoft 365 solution?

    M-Files content is now stored directly in Microsoft 365, enabling native co-authoring, better AI results with Copilot , and stronger compliance through Microsoft Purview. Customers get a seamless, secure experience without switching platforms.

  • How is M-Files and Microsoft 365 different from legacy document management systems?

    This first-of-its-kind, unified offering from M-Files and Microsoft 365 addresses major pain points for both business and IT users.


    Unlike legacy document management tools that limit AI effectiveness due to poor content quality, fragment information governance, and create siloed systems that increase administrative burden, M-Files and Microsoft 365 now give customers a centralised, scalable environment to retrieve documents with high precision, manage content throughout its lifecycle, and utilise AI for critical business workflows.


    Documents are now easier to extract insights from, collaborate on and govern—boosting efficiency and effectiveness while reducing risk.


  • What is Microsoft SharePoint Embedded?

    Microsoft SharePoint Embedded is a new API-only highly scalable content repository used by Microsoft Loop, Designer, and Copilot Pages. Microsoft also offers this technology to customers and partners to help develop applications that leverage native Microsoft 365 Copilot, Collaboration, and Compliance capabilities, keeping all content within the customer’s secure Microsoft 365 tenant.

  • What AI capabilities are available with M-Files and Microsoft 365?

    M-Files integrates AI across its platform to help users efficiently manage documents, streamline workflows, and gain insights from unstructured data. At its core is Aino ("I Know"), M-Files' built-in AI engine, which leverages generative and agent-based AI to classify content, extract metadata, and deliver relevant information in context. Now fully integrated with Microsoft 365, M-Files enhances Copilot by providing trusted content and metadata, ensuring AI-generated summaries, drafts, and suggestions are accurate, compliant, and business-ready. This collaboration between M-Files and Microsoft 365 delivers faster, more reliable, and more secure document management.