Document Management

M-Files: Revolutionising document management

M-FIles

The leading metadata-driven document management system

M-Files harnesses the power of metadata to categorise and classify documents based on what they are, not where they are stored. With M-Files, problems with folder-based filing systems are a thing of the past.

Unlock new levels of knowledge work efficiency. Connect M-Files to existing content sources such as network folders, SharePoint, OneDrive and Dropbox to access content from a single interface.

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Person doing document management on the laptop

M-Files: The stand-out choice for effective document management

M-Files enhances productivity, collaboration, and information management while reducing business risk. Its user-friendly interface and customisation options make M-Files a stand-out choice for effective document management. Unlike its competitors that rely upon organising documents in traditional folder hierarchies, M-Files leverages metadata-driven navigation. Users add metadata to documents, enabling rapid document retrieval through free-text searching and dynamic views.

Metadata-based filing in M-Files eliminates the need for duplicating files across multiple repositories. What’s more, M-Files simplifies document access control. Permissions can be enforced based on metadata values, making it easy to implement policies such as restricting access to sensitive employee HR documentation.

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The correct version.
Every time

M-Files uses metadata to manage documents, which means that it does not rely on the file name or location to identify the correct version of a document. With M-Files you can be confident knowing you are accessing the latest version, every time.

No more duplicates

By doing away with folder locations, M-Files eliminates the temptation to save the same file multiple times in different locations. M-Files automatically saves a new version of a document each time a document is checked in after editing, without creating another copy.

Complete version history

M-Files version history allows you to keep track of the changes made to your documents. A document’s version history is fully tracked in M-Files. Users can easily compare, label, comment, and roll back to previous versions of a document.

Customisable security

With M-Files, you control who can see and use documents through a fully customisable permissions framework. M-Files permissions can be automated, reducing the effort needed to control sensitive enterprise information.

INTEGRATIONS

M-Files easily integrates with your Microsoft environment

M-Files integrates with various Microsoft applications, systems and storage to help you manage your data and documents more efficiently and securely.
M-Files integration with Microsoft allows you to:

Save documents into M-Files directly from Microsoft 365 applications such as Outlook, Word, Excel, and PowerPoint.

Access your M-Files vault and view, edit, and share documents directly within Microsoft Teams.

Search for content stored in M-Files directly from Microsoft Teams, making it easier to find the information you need.

Leverage the security and reliability of Microsoft Azure by storing your enterprise content in M-Files Cloud.

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Does my organisation need a document management system?

A document management system (DMS) is a crucial tool for modern organisations seeking competitive advantage. M-Files is a market leader in document management. Implementing M-Files will deliver instantaneous benefits that enhance efficiency, collaboration, and compliance. Here are compelling reasons why your business will benefit from an M-Files DMS:

Centralised Document Storage:
M-Files provides a centralised repository for all your documents, making it easier to organise, search, and retrieve information. No more scattered files across network folders or filing cabinets.

Improved Collaboration:
M-Files Collaborative features allow your teams to work together seamlessly.

Enhanced Security:
M-Files offers robust security features, including access controls, encryption, and audit trails to protect sensitive information and prevent unauthorised access.

Version Control:
Keep track of document versions effortlessly with M-Files. Avoid confusion caused by outdated files and ensure everyone works with the latest version.

Compliance and Legal Requirements:

Many industries have strict compliance regulations. M-Files helps you meet these requirements by maintaining accurate records and ensuring proper document handling.

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Efficient Workflow Automation:
Automate repetitive tasks with M-Files such as approvals, notifications, and document routing. Boost productivity and reduce manual effort.

Disaster Recovery and Backup:
M-Files features comprehensive backup and disaster recovery features. Safeguard critical documents and business information against data loss.

Reduced Paper Usage:
Transitioning to digital documents with M-Files reduces paper waste and contributes to environmental sustainability.

Audit Trails and Accountability:

With M-Files, track who has accessed, modified, or shared a document. Maintain an audit trail for transparency and accountability.

Scalability:

As your organisation grows, M-Files can scale to accommodate increased document volumes. No need to worry about physical storage limitations.

50%

Improved searching for documents and information by 50%.

+65%

Faster filing of documents by 65%.

+100%

100% faster document generation, improve accuracy, and are easily generated from applications such as Microsoft Word.

Our clients

Our M-Files solutions are trusted by our clients

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“At Rinstrum the biggest benefit we have gained from M-files beyond document management is the work flows. They improve our ability to track processes, assignments and link documents related to the object. We use it across many aspects of the business from project data storage, work orders, administration through to stock takes. It is a great tool and easily configurable.”

Leanne Pearson, Director – Rinstrum Smart Weighing
"As a recent convert to M-Files, working closely with Matt and Rowena from Innovative Content Management, our business is already experiencing a transformative impact on our data management processes. [...] In conclusion, I strongly endorse reaching out to Matt and Rowena at Innovative Content Management and adopting M-Files as the superior solution for organising your business's document management processes. Even for a new user like me, it's a game-changer."

Pete Smith, Director – HVH Advisory Group
"M-Files has been instrumental in streamlining our processes since its installation in 2015. Our documents are now organised, easily accessible and secure which has significantly improved the productivity and efficiency of all departments in our business."

Sue Phillips, Administration/Payroll Manager – Maltec Engineering
Working with the exceptional team of Matt and Rowena from Innovative Content Management has truly transformed our business operations. Their commitment to understanding our unique needs and delivering tailored solutions has been invaluable, and we can't thank them enough for their exceptional service. M-Files and the dynamic duo of Matt and Rowena have become integral partners in our success, and we wholeheartedly recommend them to any organisation looking to streamline their processes and achieve greater efficiency.

Dee Pannell, CEO – Sun City Legal Services

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ENHANCED PRODUCTIVITY

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FAQ'S

Frequently Asked Questions

What does implementing an M-Files system involve?

We will work with your organisation to understand its needs and objectives for effective document management. A detailed planning process is key to successful M-Files implementation, and our experts will work with you every step of the way. We arrange installation of the M-Files software into your IT environment, and following construction of the M-Files ‘’vault’, we comprehensively train your staff in M-Files use. We will assist you to plan migration of existing content, and once ‘live’ we are always available to support your M-Files in the long term.
Does filing documents in M-Files using metadata take more time?

While adding metadata when filing documents into M-Files initially requires some effort, the long-term benefits in terms of time saved, improved organisation, and streamlined processes make that time a worthwhile investment. When documents are ‘tagged’ with relevant metadata, it becomes easier to locate them later. Instead of manually browsing through folders, you can quickly search for specific files based on their attributes (e.g., author, date, project, keywords). This streamlined retrieval process ultimately saves time compared to traditional folder-based systems.
Is an M-Files document management system expensive?

When properly configured and users trained effectively, M-Files is often a valuable investment due to the productivity savings it is capable of delivering. Implementation costs of M-Files vary considerably according to the scope of a project. Contact us and we will be happy to provide a cost estimate and an overview of how M-Files can deliver cost savings for your organisation.
How does version control work in M-Files?

M-Files maintains a complete history of all versions of a document. Users can view the document history to see who made changes, when they were made, and what those changes were. This audit trail helps with accountability and understanding how a document has evolved over time. M-Files can also send email notifications to keep users informed about document changes or updates.

Contact Us

sales@innovativecontent.au

Document Management

M-FIles

The leading metadata-driven document management system