Document Management
M-Files: Giving your team their time back
M-FIles
The leading metadata-driven document management system
M-Files harnesses the power of metadata to categorise and classify documents based on what they are, not where they are stored. With M-Files, problems with folder-based filing systems are a thing of the past.
Unlock new levels of knowledge work efficiency. Connect M-Files to existing content sources such as network folders and SharePoint to access content from a single interface.
M-Files: 50% faster document searching
M-Files enhances productivity like no other platform. Unlike its competitors that organise documents in traditional folder structures, M-Files leverages metadata to organise information. This enables rapid document retrieval through a Google-style keyword search function. Independent research has shown that M-Files improves document search times by 50% compared to folder-based systems.
Metadata-based filing in M-Files eliminates the need for duplicating files across multiple repositories. What’s more, M-Files simplifies document access control. Permissions can be enforced based on metadata values, making it easy to implement policies such as restricting access to sensitive employee HR documentation.
The correct version.
Every time
M-Files uses metadata to manage documents, which means that it does not rely on the file name or location to identify the correct version of a document. With M-Files you can be confident knowing you are accessing the latest version, every time.
No more duplicates
By doing away with folder locations, M-Files eliminates the temptation to save the same file multiple times in different locations. M-Files automatically saves a new version of a document each time a document is checked in after editing, without creating another copy.
Complete version history
M-Files version history allows you to keep track of the changes made to your documents. A document’s version history is fully tracked in M-Files. Users can easily compare, label, comment, and roll back to previous versions of a document.
Customisable security
With M-Files, you control who can see and use documents through a fully customisable permissions framework. M-Files permissions can be automated, reducing the effort needed to control sensitive enterprise information.
INTEGRATIONS
M-Files easily integrates with your Microsoft environment
M-Files integrates with various Microsoft applications, systems and storage to help you manage your data and documents more efficiently and securely.

M-Files integration with Microsoft allows you to:
Save documents into M-Files directly from Microsoft 365 applications such as Outlook, Word, Excel, and PowerPoint.
Access your M-Files vault and view, edit, and share documents directly within Microsoft Teams.
Search for content stored in M-Files directly from Microsoft Teams, making it easier to find the information you need.
Leverage the security and reliability of Microsoft Azure by storing your enterprise content in M-Files Cloud.
Does my organisation need a document management system?
A document management system (DMS) is a crucial tool for modern organisations seeking competitive advantage. Such systems are also referred to as electronic document management systems (EDMS), content management systems (CMS), or records management systems. All are computerised, digital systems used to store, share, track, and manage files or documents.
M-Files is the market leader in document management systems. Implementing M-Files will deliver instantaneous benefits that enhance efficiency, collaboration, and compliance. Here are compelling reasons why your business will benefit from an M-Files DMS:
Centralised Document Storage:
M-Files provides a centralised repository for all your documents, making it easier to organise, search, and retrieve information. No more scattered files across network folders or filing cabinets.
Improved Collaboration:
M-Files Collaborative features allow your teams to work together seamlessly through features such as
document co-authoring and M-Files external collaboration platform, Hubshare.
Enhanced Access Security:
M-Files offers robust security features, including access controls, encryption, and audit trails to protect sensitive information and
prevent unauthorised access.
Version Control:
Keep track of document versions effortlessly with M-Files. Avoid confusion caused by outdated files and
ensure everyone works with the latest version.
Compliance and Legal Requirements:
Many industries have
strict compliance regulations. M-Files helps you meet these requirements by maintaining accurate records and ensuring proper document handling.
Robust Data Security:
M-Files Cloud solutions are hosted within secure Microsoft Azure infrastructure in Australian data centres. Data is fully encrypted at rest and in transit. M-Files Cloud is fully-compliant with a range of internationally-recognised security certifications such as ISO 27001, GDPR and HIPAA.
Efficient Workflow Automation:
Automate repetitive tasks with M-Files such as
approvals, notifications, and document routing. Boost productivity and reduce manual effort.
Disaster Recovery and Backup:
M-Files features comprehensive backup and disaster recovery features. Safeguard critical documents and business information against data loss.
Reduced Paper Usage:
Transitioning to digital documents with M-Files reduces paper waste and contributes to environmental sustainability.
Audit Trails and Accountability:
With M-Files, track who has accessed, modified, or shared a document. Maintain an audit trail for transparency and accountability.
Scalability:
As your organisation grows, M-Files can scale to accommodate increased document volumes. No need to worry about physical storage limitations.
50%
Improved searching for documents and information by 50%.
+65%
Faster filing of documents by 65%.
+100%
100% faster document generation, improve accuracy, and are easily generated from applications such as Microsoft Word.
Our clients
Our M-Files solutions are trusted by our clients
