Quick Search Functionality

Quick Search is a useful way to search for documents and other objects in the vault. Quick Search looks for objects that contain the search word in the file contents or metadata. You can choose whether to search for metadata, file contents, or both by selecting the Metadata, File contents or Both option in the Filters tab. By default, both metadata and file contents are searched.

This setting is retained for all subsequent searches. See The Filters Tab for more ways to refine your search. In the search field, enter a search string that has to do with the object, such as the title, the login account of a person who has edited it, or a customer related to it, and click the search button. The search string does not need to be a whole word — you can truncate the word by using an asterisk. For example, when you search for data in the Demo Vault with the search string specific*, you will find a document named Technical Specifications, because the name contains the string searched for.

To search for a particular word form, disable the Look for different inflected forms of the words in Quick Search option in the Additional Conditions dialog. This option is enabled by default. When you do this to search for, say, the word “corporation”, the search results include only those objects that match this exact word, not corporate, incorporated, and so on. Words and phrases searched for are stored in the search drop-down menu, making it easy to repeat recent searches.

Our Document Management System is trusted by our clients

See more Clients
Testimonial by  from
Sean Sandford Mortons - Urban Solutions

During our recent QA Certification and Accreditation process it became very clear that the power of M-Files could provide us with the ability to ensure that all documentation both leaving from and arriving into the office could be controlled in such a way to enable the document retrieval for Quality auditing extremely streamlined and efficient.

Furthermore the control of our QA Documents through M-Files has enabled us to manage and control system documentation in a way that provides users with the necessary access while tracking changes and being able to easily input the relevant details into the appropriate forms, checklists and reports. M-Files has enabled us to better control the system documents needed for audit control, monitoring and storage, improving the way we are able to operate the QA System.

Finally, through the workflow process within M-Files we have been able to assign tasks and function to staff members required by our QA procedures which ensure that the necessary documentation is being undertaken for the ongoing implementation of our QA procedures.

Karen and her team have provided excellent support and worked with us through the whole QA implementation process.

See more Testimonials
Try it for Free
Get a INstant Quote