Document management solutions how do they affect my other programs?
M-Files unlike other document management solutions works seamlessly alongside almost every program and even has the ability to integrate into those programs, it automatically is integrated into your entire Microsoft office suite.
Wouldn’t it be great not to need to use multiple systems and just have one master system? M-files acts unlike any other document management solution giving you the ability to utilise standard DMS features plus what you would expect from a CRM or project management system without affecting other programs used on a day to day basis.
I’m selling the business so I wouldn’t need a document management system?
True ’you’ won’t need the document management system but the new owners will. We very commonly have clients implement a document management system months away from the sale or potential sale of the business and the reason for this is simple you are able to hand over a business that is tidy and easy for a new owner to just step into. The value this could add to your sale will far out way the investment. A document management system may be just what you need to get the business ready to be sold at retirement time.
Document management how often will I use it?
Ask yourself how often are you accessing an email, a phone number, an address and of course a document, I believe your answer will be every day? M-Files is the type of system you will be using all day, every day, it will become part of your system that is crucial to how you run your organisation.
Document management already is crucial before you put a system in place its just you have had no choice but to manage it to the best of your ability in a manual environment. Document management software is and always will be one of the most important functions of any business.
Document control and compliance?
So much time is spent in many compliance driven businesses keeping document control in check, this is done in a variety of ways and in most cases taking up significant time managing things like spreadsheets. M-Files takes the time out of compliance headaches and allows the staff to spent their time in more important areas of the business.
I use one drive or drop box do I need document control software?
Yes, One drive and drop box are great cloud storage facilities but unfortunately that is all they are and in almost all cases clients that are searching for document control software will not have their needs covered by these types of applications.
Am I too small for a document control system?
We have clients as small as single user sites using a document control system like M-Files. To learn more about M-Files please visit the M-Files website. The size of your organisation has nothing to do with the size of your document control challenges.
Does M-Files come with document scanning software?
Not as standard, but do you need document scanning software? M-Files has optional add ons including a capture and OCR module but often we find they may not be necessary. If your scanner is scanning as a readable PDF, then this may be all you need, most Fuji Xerox scanners have this feature. We will establish as part of our investigations early on if document scanning software is needed in your solution.
Does M-Files have extensive document version control?
Yes, an important feature of any DMS is document Version Control. M-Files does this very well in fact a big feature we get feedback about is how well and simple this is managed within the system.
We work across all industries, Australia wide
We know that a visual demonstration is the best way to show you the benefits of our document management software. We have put together custom demonstrations specific to various industries listed below.
Our Document Management System is trusted by our clients
During our recent QA Certification and Accreditation process it became very clear that the power of M-Files could provide us with the ability to ensure that all documentation both leaving from and arriving into the office could be controlled in such a way to enable the document retrieval for Quality auditing extremely streamlined and efficient.
Furthermore the control of our QA Documents through M-Files has enabled us to manage and control system documentation in a way that provides users with the necessary access while tracking changes and being able to easily input the relevant details into the appropriate forms, checklists and reports. M-Files has enabled us to better control the system documents needed for audit control, monitoring and storage, improving the way we are able to operate the QA System.
Finally, through the workflow process within M-Files we have been able to assign tasks and function to staff members required by our QA procedures which ensure that the necessary documentation is being undertaken for the ongoing implementation of our QA procedures.
Karen and her team have provided excellent support and worked with us through the whole QA implementation process.