ABBYY and M-files – A Collaborative Partnership to Accelerate Enterprise Digital Business Transformations

ABBYY is an M-Files Certified Application Partner (CAP) following the release of its FlexiCapture Connector for M-Files last year. The connector seamlessly integrates ABBYY’s intelligent data extraction and recognition capabilities with M-Files intelligent information management solution to fully automate end-to-end business solutions, like accounts payable invoice automation. The CAP program recognizes partners who have received certification and provides support and assistance to develop and market business applications leveraging the M-Files intelligent information management platform.

“Our enhanced partnership with M-Files is further evidence of the growing need for intelligent document processing solutions that enable business agility and support strategic digital transformation initiatives in enterprises,” commented Bruce Orcutt, senior vice president of product marketing at ABBYY. “We are honored to be recognized as a M-Files Certified Application Partner and look forward to an effective and long-term collaboration for the benefit of our joint customers.”

The strengthened alliance also makes it easier to integrate ABBYY’s Capture-as-a-Service functionality into M-Files, enabling users to take advantage of their classification, extraction, and transformation services at any point in a document’s lifecycle.

“We are proud of the continued expansion of our fast growing partnership with ABBYY, allowing us to enhance M-Files AI-driven solutions and services to improve business processes and customer experience,” said Michael Tanner, vice president of strategy and corporate development at M-Files. “Our close collaboration with ABBYY provides a renewed impetus to further leverage ABBYY’s best in breed solution for AI-driven intelligent document processing in our innovative intelligent information management platform.”

Additionally, M-Files will be able to leverage ABBYY’s Text Analytics for Contracts, a SaaS platform providing contract discovery and analytics in its Intelligent Information Management platform. ABBYY Text Analytics for Contracts integrates ABBYY’s powerful recognition, advanced linguistics, data capture and natural language processing capabilities to automatically identify and extract business intelligence from contracts and leases and speed up content migration and compliance.

“The partnership between ABBYY and M-Files has allowed us to leverage the respective technologies to streamline our invoice processes and better serve our suppliers.” said Angela Costa, transactional services manager, Probuild, a joint customer. “We use the ABBYY and M-Files solution to process thousands of invoices monthly and have been able to substantially reduce operating expenses, shorten processing times and facilitate user friendly search and retrieval of invoice documents.”

ABBYY is a global leader in content IQ technologies and solutions. ABBYY offers a complete range of AI-based technologies and solutions transforming business documents and content into business value. The company’s AI-based digital transformation solutions help organizations achieve the next wave of growth. ABBYY technologies are used by thousands of enterprises, government organizations, SMBs, and 50 million individuals. ABBYY has offices in 11 countries and over 1,100 employees.One of the primary features of M-Files is its ability to create a centralised repository for all types of documents and content. This includes text documents, spreadsheets, presentations, images, and more. By storing all knowledge assets in a single location, employees can easily access and contribute to the collective knowledge of the organisation. This centralised approach ensures that the most up-to-date and relevant information is readily available, reducing the risk of outdated or duplicate knowledge.

M-Files utilises a metadata-driven approach to organising information. Instead of relying solely on hierarchical folders, M-Files allows users to assign metadata tags and properties to documents. This makes it easier to categorise, search, and filter knowledge based on specific criteria. For instance, a document can be tagged with keywords, authors, date, and department, enabling users to quickly find relevant information without browsing through extensive folder structures.

Knowledge management relies on accurate and reliable information. M-Files offers version control and document history capabilities, ensuring that previous versions of documents are stored and accessible. This feature allows teams to track changes, compare different versions, and revert to earlier iterations if necessary. This is especially valuable in knowledge management, as it preserves the evolution of ideas and knowledge within the organisation.

Collaboration is integral to effective knowledge management. M-Files facilitates seamless collaboration among team members by enabling real-time editing, commenting, and task assignment on documents. Users can work together on a document simultaneously, eliminating the need for multiple versions floating around. Additionally, M-Files offers workflow automation, streamlining approval processes and ensuring that the right people review and validate knowledge before it becomes official.

Maintaining the confidentiality of sensitive information is paramount for any organisation. M-Files provides robust security features, including access controls, role-based permissions, and encryption. These features ensure that only authorised personnel can access specific information, reducing the risk of data breaches and unauthorised use of knowledge.

In most organisations, knowledge is generated and stored in various applications and systems. M-Files offers seamless integration with other business systems, such as customer relationship management (CRM) and enterprise resource planning (ERP) platforms. This integration enables a holistic approach to knowledge management, consolidating information from different sources into a unified interface.

Data-driven decision-making is becoming increasingly essential in today’s fast-paced business environment. M-Files includes analytics and reporting capabilities, providing insights into document usage, popular keywords, and knowledge gaps. These analytics help organisations identify areas for improvement in their knowledge management strategy and optimise their processes accordingly.

Effective knowledge management is vital for organisations seeking to remain competitive and innovative. M-Files offers a robust platform that can significantly enhance knowledge management practices. By centralising information, leveraging metadata, enabling collaboration, ensuring security, and providing analytics, M-Files empowers businesses to harness their collective knowledge, make informed decisions, and achieve their strategic objectives efficiently. Embracing M-Files as a knowledge management solution can prove to be a valuable investment for organisations of all sizes and industries.