Commercial Property Management

Document Management System for Real Estate agencies

Less time filing more time property managing

We have all dreamt of going paperless but surely this isn’t achievable in real estate? Especially in commercial property management. Or is it?

What if all incoming and outgoing documents were captured and stored electronically? Now I know what you are thinking, ‘we have tried that before and all we have done is take the mess of the manual system and put it on a computer.’

There is an effective solution and it revolves around the M-Files meta-data database. Today you have filing cabinets, Word, PDF and Excel directories, email accounts and information stored in programs like Console, Rockend, etc.

With M-Files this all changes. M-Files links into programs like Console, Rockend, etc. so all of your documents from any of the traditional areas are now in one place and the document you need is linked/associated with the CRM information in your trust accounting system.

This means if you need an entry report and a tenant’s phone number both pieces of the puzzle are side by side. No more dreaded telephone tag.

Multiple departments, multiple filing systems?

M-Files can not only manage the commercial property management department but also sales and the back-office administration as well.

Traditionally real estate offices have a system for CPM, a system for sales and not much in the way of a system for general office administration. M-Files for Real estate will bring it all together and allow for the uniqueness of each business.

M-Files is built from the ground up to meet your needs and we also ensure that we use your terminology so there is only a small learning curve.

All this sounds expensive but it’s not you should expect to see return on investment in 2-3 months. In fact, it’s costing you more not to have this in place.


Filing cabinets taking up valuable real-estate in your office.

By effectively becoming a paperless office you not only will save valuable floor space but also save the environment. Being able to access your entire electronic document management system through the free M-Files App has also been very popular.

How often do you reach for your smart phone or iPad and google something? Now you can do the same for your offices filing system and tick off workflows and assignments while on the road.

Click on one of the buttons below to get a free trial or an instant quote. As commercial property managers you will be impressed with the small outlay and ease of use.

Our Document Management System is trusted by our clients

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Testimonial by  from
Jemma O'Neill Cradle Coast Authority

Karen is so awesome! She has inspired me to create an AMAZING M-Files.

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